Gmail Assistant
Search, send, organize, and manage your inbox—all through simple conversation without manually clicking through Gmail.Clone Gmail Assistant
Get started by cloning from the Marketplace → Search “Gmail Assistant”
What Can It Do?
The Gmail Assistant can handle any task supported by the Gmail API, including:Send & Compose
Send emails, create drafts, reply to threads with attachments
Search & Retrieve
Find emails by sender, subject, date, or content with full email body
Labels
Create, apply, and manage email labels intelligently
Organization
Archive, mark as read/unread, star emails, bulk operations
- Automatic retry logic: Up to 3 retry attempts with modifications based on error responses
- Smart label management: Checks if labels exist before applying, creates them if needed
- Full email retrieval: Gets complete email content including body, not just thread IDs
- Safety confirmations: Always asks before performing destructive operations (deletions, permanent modifications)
Quick Setup
Clone and Set Up This Assistant
Follow our step-by-step guide with video walkthrough to clone the Gmail Assistant and connect your account
Example Tasks
Simple Tasks
Send & Compose
Send & Compose
- “Send an email to john@example.com with subject ‘Quick question’”
- “Create a draft reply to thread [message id] with the message ‘I’ll review this and get back to you by Friday’”
- “Send an email with an attachment to sarah@company.com”
- “Reply to the latest email from my manager saying I’ll have it done today”
Search Emails
Search Emails
- “Get my last 5 emails”
- “Find emails from john@example.com”
- “Search for emails containing ‘budget approval’ in the subject or body”
- “Find all unread emails from sarah@company.com that have attachments and were received in the last 30 days”
- “Get the full content of the most recent email in thread [id]”
Email Organization
Email Organization
- “Mark message [message id] as read”
- “Archive emails older than 6 months from ‘promotions@store.com’”
- “Star emails from my manager from this week”
- “Mark email with subject ‘Q1 Report’ as important”
Label Management
Label Management
- “List all my labels”
- “Create a new label called ‘Project Alpha’”
- “Add label ‘Urgent’ to emails from boss@company.com from today”
- “Create a draft reply to thread [message id] and add the ‘Follow-up’ label”
Medium Tasks
Advanced Search with Content
Advanced Search with Content
- “Find all emails from ‘sarah@example.com’ sent in January with attachments”
- “Search for emails containing ‘meeting’ in the subject, unread, from this week”
- “When is my [x] meeting? Find relevant emails including full email content”
- “Search for emails containing ‘budget approval’ that are not in trash”
- “Find all emails from my team (list of addresses) from this quarter”
Bulk Organization
Bulk Organization
- “Archive all emails from ‘notifications@app.com’ older than 3 months”
- “Mark all emails with label ‘To Review’ as read”
- “Add label ‘Q1 2024’ to all emails from January through March”
- “Remove ‘Inbox’ label from all emails older than 1 year”
Label Organization
Label Organization
- “Create labels for each project: ‘Website’, ‘Marketing’, ‘Sales’ and apply them to relevant emails based on subject keywords”
- “Find all emails about ‘Budget’ and add them to label ‘Finance’”
- “Create a ‘VIP’ label and apply it to emails from key clients (list of addresses)”
Inbox Cleanup
Inbox Cleanup
- “Find promotional emails older than 6 months and archive them”
- “Identify emails with large attachments (>10MB) from this year and list them”
- “Find all calendar invites from last month and remove them from inbox”
Complex Tasks
Intelligent Organization
Intelligent Organization
Request: “Organize my inbox by creating labels for different senders: create ‘Clients’ label for emails from client domains, ‘Team’ for internal emails, ‘Vendors’ for our suppliers, and ‘Personal’ for non-work emails, then apply labels to all emails from last 3 months”What it does:
- Creates the label structure
- Analyzes email addresses and domains
- Categorizes based on domain patterns
- Applies appropriate labels to matching emails
- Provides summary of emails organized by category
Follow-up System
Follow-up System
Request: “Find all emails I sent asking for information or feedback in the last 2 weeks where I haven’t received a reply, mark them with ‘Needs Follow Up’ label, and list them with the original subject and recipient”What it does:
- Searches sent emails with question patterns
- Checks for replies in threads
- Identifies emails without responses
- Creates and applies follow-up label
- Generates actionable follow-up list
Newsletter Management
Newsletter Management
What the Assistant Can’t Do
Due to Gmail API limitations, the assistant cannot:- Modify Gmail settings: Cannot change filters, forwarding rules, or account settings
- Access Google Chat messages: Only Gmail emails are accessible
- Create automated rules/filters: Can suggest them but cannot implement auto-filters
- Permanently delete emails: Can move to trash, but cannot bypass trash (safety feature)
- Modify email content after sending: Sent emails cannot be edited
- Access other Google Workspace apps: Limited to Gmail only (unless separately integrated)
The assistant excels at the complete email workflow: searching with full content retrieval, organizing, labeling, composing, and sending emails. HTML formatting and attachments are fully supported.